Employment: Full Time

JOB RESPONSIBILITIES

• Coordinate with Property Managers in property-related documents administration – memoranda, letters, monthly reports, proposals, and others.
• Coordinate tenant service requests pertaining to property operations and administration.
• Maintain a professional image to internal and external callers.
• Delegate calls to property service technicians and follow up with tenant and/or property manager as required. Facilitate and maintain tenant work order system.
• Establish and maintain strong and positive relationships with all property tenants, vendors and contractors.
• Compile information, prepare and update reports or process other documents as required:
• Develop and maintain property filing & tracking systems for reports and documents identified above.
• Assist in maintaining service contracts, tracking expiration and prepare bid packages when necessary.
• Assist with coding invoices for payment and processing.
• Track vendor and tenant certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions.
• Oversee copying, faxing and mail distribution within designated area.
• Monitor and order general office supplies as needed.
• Ensure assigned office equipment is adequately maintained and secure.
• May perform other duties as assigned.

Requirements

• Ability to work independently with minimal supervision and work well under pressure with strong personalities.
• Flexibility to handle changing priorities and projects.
• Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines.
• Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
• Strong proofreading and editing skills.
• Discretion regarding personnel and industry-related matters.
• Provides high degree of professional customer service to both internal and external parties.
• Independent, self-starter, team player with attention to detail.